MJN Karate Club is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with applicable data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
For the purposes of this policy, references to MJN Karate Club, we, us, or the Club refer to MJN Karate Ltd.
We may collect and process the following types of personal information:
We use personal information for legitimate purposes connected with the running of the Club, including:
We process personal data on one or more of the following lawful bases:
Where members provide medical information relevant to safe participation in training, we will process that information only where necessary for health, safety, safeguarding, or insurance purposes.
We will handle such information carefully and only share it where there is a legitimate need to do so.
We may share personal information where reasonably necessary with:
We do not sell personal information to third parties.
We take reasonable steps to keep personal data secure and protected against unauthorised access, loss, misuse, or disclosure.
Your information may be stored electronically and/or in paper format. Access is limited to those who need it for legitimate Club purposes.
We keep personal information only for as long as reasonably necessary for the purposes for which it was collected, including legal, safeguarding, insurance, and administrative reasons.
You may have the right to:
To contact us about privacy or data protection matters, please email:
MJN Karate Club is committed to safeguarding and promoting the welfare of children and vulnerable participants. The welfare of the child or vulnerable person is always paramount.
We aim to provide a safe, respectful, and supportive environment for all members.
This policy applies to:
MJN Karate Club will:
All instructors, staff, and volunteers must:
Parents and guardians remain responsible for children outside designated class times, including before and after class.
Any concern about the welfare of a child or vulnerable person must be taken seriously.
Where a concern arises, the Club may:
If a child or vulnerable person is in immediate danger, emergency services should be contacted immediately.
Safeguarding concerns will be handled sensitively. Information will only be shared on a need-to-know basis where appropriate.
Instructors, staff, and volunteers must maintain professional boundaries at all times.
This policy will be reviewed regularly and updated where required.
All members, parents, guardians, instructors, staff, and visitors are expected to behave respectfully and responsibly at all times.
Breaches of this Code may result in warnings, suspension, or termination of membership.
MJN Karate Club is committed to providing an environment where all members feel safe, respected, and supported.
Bullying of any kind is unacceptable. This includes bullying by:
If bullying is reported or suspected, the Club may:
Members, parents, and instructors should report bullying concerns as soon as possible.
Depending on severity, outcomes may include:
MJN Karate Club aims to deal with complaints fairly, consistently, and promptly.
Where possible, concerns should first be raised with the relevant instructor.
If the matter is not resolved informally, a complaint may be submitted in writing by email to:
Please include:
The Club will review the complaint and aim to respond fairly and promptly.
Outcomes may include:
Complaints must be made respectfully. Abusive or threatening behaviour will not be tolerated.
MJN Karate Club is committed to providing a safe training environment for all members.
We will take reasonable steps to:
Members must:
Parents and guardians remain responsible for children outside designated class times.
Training equipment and facilities should be used responsibly and only as instructed.
Accidents, injuries, and near misses should be reported to an instructor as soon as possible.
MJN Karate Club recognises the importance of privacy, safety, and respectful use of images.
Photographs and videos may be taken for personal use only where:
The Club may from time to time take photographs or videos during classes, gradings, or events for:
Members or parents/guardians may request that images of themselves or their child are not used by contacting:
If someone raises a concern about being filmed or photographed, the Club may request deletion of the images where appropriate.
Membership operates on a rolling monthly basis.
To cancel membership, one months written notice must be provided by email to:
The notice period begins from the date the Club receives the email.
Membership fees remain payable during the notice period whether or not classes are attended.
Cancelling a Direct Debit does not cancel membership and does not replace the notice requirement.
Membership fees are paid by Direct Debit or other approved payment method.
If a payment fails, the Club may:
Where permitted under the T&Cs, administration charges may be added to overdue amounts.
Cancelling a Direct Debit mandate does not cancel membership.
Outstanding balances must be settled before continued training or rejoining.
Refunds are only considered in exceptional circumstances and are assessed case by case.
Where a refund is approved, the Club may make a reasonable administrative deduction in line with the Terms & Conditions.
Nothing in this policy affects statutory rights.
MJN Karate Club reserves the right to suspend or terminate membership where reasonably necessary.
During a period of suspension, the member may not attend classes or Club activities.
Where membership is terminated, the Club may refuse future membership.
The Club may make reasonable changes to classes, schedules, locations, and services where necessary.
Where possible, notice will be given.
The Club is not obliged to provide refunds, credits, or fee reductions except where required by law.
From time to time the Club may offer joining packages, complimentary sessions, discounted joining fees, or free uniforms.
Introductory offers apply only to new members unless the Club states otherwise.
Offers are not transferable, redeemable for cash, or exchangeable unless expressly stated.
Any free sessions or introductory benefits must be used within the period stated by the Club.
The Club may amend, withdraw, or refuse promotional offers where necessary.
MJN Karate Club uses an AI-powered assistant named Rachel to support communications with members and prospective members.
Rachel may help with:
Rachel may communicate through:
Although every effort is made to ensure accuracy, AI-generated responses may occasionally contain errors, omissions, or incomplete information.
AI communications are for general information only and do not create binding contractual commitments.
If a member wishes to speak to a human, they may request this.
Only written confirmation issued by an authorised human representative of MJN Karate Club is binding.